PROFESSIONAL EVENT ORGANISER

The scope of work for Industry Events Services (IES) includes a wide range of tasks and responsibilities, particularly in planning, executing, and managing events. The specific scope can vary depending on the type and size of the event

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Event
Planning

  • Understanding the client's requirements and objectives for the event.
  • Conducting research on the target audience and event preferences.
  • Creating an event concept and theme.
  • Determining the event date, time, and location.
  • Developing a detailed event plan and timeline.

Budgeting & Financial Management

  • Estimating the overall budget for the event.
  • Negotiating with vendors and suppliers to secure the best deals.
  • Managing and allocating funds for different aspects of the event.
  • Tracking expenses and ensuring adherence to the budget.

Venue Selection & Management

  • Identifying suitable venues based on event requirements.
  • Liaising with venue representatives to secure bookings.
  • Coordinating logistics related to the venue, such as seating arrangements and decor.
  • Tracking expenses and ensuring adherence to the budget.

Vendor & Supplier Coordination

  • Sourcing and hiring various vendors, including caterers, audio-visual teams, decorators, etc.
  • Managing contracts and agreements with vendors.
  • Overseeing vendor performance and ensuring they deliver as per expectations.

Event Marketing & Promotion

  • Creating a marketing strategy to promote the event.
  • Developing promotional materials like flyers, posters, and social media content.
  • Implementing marketing campaigns to reach the target audience.

Event Registration & Attendee Management

  • Setting up an online registration system if needed.
  • Managing attendee registrations and inquiries.
  • Coordinating logistics related to the venue, such as seating arrangements and decor.
  • Sending event updates and reminders to registered attendees.

Program Development

  • Planning the event agenda and schedule.
  • Securing speakers, performers, and entertainment acts.
  • Coordinating with presenters to ensure their requirements are met.
  • Determining the event date, time, and location.

On-site Event Coordination

  • Managing event logistics and set-up leading to the event.
  • Overseeing registration and check-in processes.
  • Handling any on-site issues or emergencies that may arise.

Post-Event Evaluation

  • Collecting feedback from attendees, vendors, and stakeholders.
  • Analyzing the event's success and areas for improvement.
  • Coordinating logistics related to the venue, such as seating arrangements and decor.
  • Preparing post-event reports and recommendations for future events.

Compliance & Risk Management

  • Ensuring compliance with legal and safety regulations.
  • Identifying potential risks and developing contingency plans.
  • Crisis management if anything occurs

our portfolio

Taiko

Networking Event

Taiko - 5
Taiko - 7
Taiko - 13
Taiko - 18

What they said


"Carol took the time to truly understand our event's objectives and worked closely with us to create a tailored experience that perfectly aligned with our goals. She demonstrated professionalism, attention to detail, and a commitment to excellence that exceeded our expectations. Thanks to her and her team, our networking evening event was a resounding success. I wholeheartedly recommend IES to anyone seeking a top-tier event planning company, and we look forward to working with them again for our future events.."
Terence, Co-founder
Taiko